ISSN 2149-2247 | E-ISSN 2149-2549
Instructions for Authors

 

 

 

Erciyes Medical Journal (Erciyes Med J) is published by Erciyes University Medical Faculty which implements the double-blind peer review process. The journal publishes research articles on clinical and experimental subjects from all fields of medicine, review articles on up-to-date topics, letters to the editor, manuscripts on historical progress of general medicine and diseases and content on scientific research and ethical problems. Only online article submissions are accepted (www.erciyesmedj.com).

 

The basic qualities expected from a manuscript during evaluation processes for the acceptance to publication are; the originality and the contribution to the international scientific literature and to the continuing medical education.

 

Responsibility for the data, opinions and statements of published articles belong to the author(s), and the Editors, Editorial Board, Publisher and Erciyes University Medical Faculty disclaim any responsibility on these issues.

 

It is essential for a submitted article to be non-previously published in any other printed or electronic media. Submission of previous reviewer reports is mandatory for articles which have previously been submitted for publication in another journal and rejected. This practice will shorten the evaluation process of the article. If a submitted manuscript has previously been presented at any meeting, the name, date and city in which the meeting was held should be stated or it should be mentioned whether a submitted manuscript is preliminary study or part of a thesis.

 

The author(s) should transfer all their local and international copyrights of their submitted article to Erciyes University Medical Faculty and the Copyright Transfer Form should be signed by all author contribution form. The original copy of the form should be posted to the editorial office of the journal. Author(s) are considered to accept that they cannot publish their article in any other language or media and cannot authorize a third party to do so without the written permission of the editorial office.

 

Any form of text, image or reference used within the article is the responsibility of the author(s). It is their responsibility to acquire local or/and international copyright permissions of tables, figures and other images used in their manuscript. The author will be responsible for any losses that the journal may incur as a result of these issues.

 

Rejected manuscripts will not be returned to the author.

 

The format of submitted manuscripts should be appropriate to the guidelines stated in ICMJE-Recommendations for the Conduct, Reporting, Editing and Publication of Scholarly Work in Medical Journals (updated in December 2016 - http://www.icmje.org/icmje-recommendations.pdf). The most up-to-date version of the guide in question is available at www.icmje.org . Manuscripts should be written in “MS Word” program in the “Times New Roman 11 Points”, double-spaced and justified. Page format should be A4 size; with spaces of “2.5 cm” on the right, the left, the top and the bottom.

 

CONSORT guidelines for randomized studies, STROBE guidelines for observational studies, STARD for diagnostic studies, PRISMA for systematic reviews and meta-analysis, ARRIVE for animal experimental studies and TREND for non-randomized behavioral and public health intervention studies, should be taken into consideration.

 

In order to clarify the subjects of scientific contributions, responsibilities and conflicts of interest on the article, all authors should sign and send the Authorship Contribution Form and ICMJE Form for Disclosure of Potential Conflicts of Interest to the Editorial Office. Practices of the journal on this subject are in accordance with the rules of the International Committee of Medical Journal Editors (ICMJE) and Council of Science Editors (CSE).

 

The Editorial Office inspects all submitted manuscripts concerning plagiarism and duplication. If an ethical problem is detected, the editorial office will act according to the Committee on Publication Ethics (COPE) guidelines.

 

The authors should acknowledge and provide information on grants or other financial interests or affiliations with institutions, organizations, or companies relevant to the manuscript.

 

An Ethics Committee Report, prepared in accordance with “Guide for the Care and Use of Laboratory Animals” of the Helsinki Declaration prepared by the World Medical Association (WMA), is required for experimental, clinical and drug studies and some case reports. The Editorial Office may request the report of the ethics committee or an equivalent official document from the authors if found necessary. Manuscripts reporting results of experimental studies practiced on volunteers and patients should include a patient and volunteer consent statement after explaining the procedure(s) thoroughly. For animal experimental studies, measures taken to reduce pain and discomfort should be clearly stated.

 

Manuscripts submitted for publication should be written in English. Manuscripts submitted in other languages will be rejected.

 

Editors inspect whether a submitted manuscript is prepared in accordance with the journal’s manuscript preparation rules before assigning the manuscript to reviewers. Manuscripts which are not written in accordance with the journal’s manuscript preparation rules will not be evaluated. 21 days are allocated for reviewer evaluations and, if any corrections are required, 28 days are allocated for the author to implement the requested corrections.

 

All manuscripts will pass through a pre-evaluation process by the Editors and Associate Editors in the first stage of submission. Subsequently, manuscripts are assigned to at least two reviewers for evaluation. Reviewers are selected among external and independent specialists who also have publications in international literature in the same field. Research articles, systematic review articles and meta-analysis manuscripts will be checked by the statistical editor in addition to the assigned reviewers. All manuscripts are also checked for English grammatical and manuscript preparation rules.

 

Any retraction requests of manuscripts close to the final decision, without reasonable explanation, will be rejected. All authors of a manuscript accepted for publication should consent that editors could make corrections without changing the basic meaning of the text of the manuscript written.

 

The written files should be prepared in the Microsoft Word program. The Online Paper Acceptance and Evaluation System will be transferred to the authors at all stages and sending of the paper will be accomplished as rapidly and safely as possible. The paper files should be structured according to their types as follows:

 

Research article

 

The manuscript title should be stated first. A structured abstract of the article including Objective, Materials and Methods, Results and Conclusion sub-headings should be given below the title. Maximum total word count of the abstracts should be 250 (Turkish abstract is not mandatory for authors submitting outside Turkey). At least 3, at most 6, keywords concordant with MeSH vocabulary terms prepared by the National Library of Medicine (NLM) should be included in each research article. Title, abstract and keywords should be written in both Turkish and English languages (Turkish is not mandatory for authors submitting from outside Turkey). The main text should include Introduction, Materials and Methods (with sub-headings), Results, Discussion, Study Limitations, Conclusion, References, Tables-Figures-Images sections and it should not exceed 5000 words. A maximum of 50 references is sufficient regarding acceptability.

 

Statistical analysis should be performed in accordance with guidelines on reporting statistics in Medical journals (Altman DG, Gore SM, Gardner MJ, Pocock SJ. Statistical guidelines for contributors to medical journals. Br Med J 1983; 7(6376): 1489-93.). The software used for statistical analysis should be described. When parametric tests are used for comparison of continuous variables, they should be presented as Mean±Standard Deviation or Mean±Standard Error, while for nonparametric tests, data should be presented as Median and range (Minimum- Maximum) or Median and interquartile range (25th and 75th percentiles). Whenever complex analyses are used, the relative risk (RR, relative risk) odds (OR, odds ratio) and hazard ratios values (HR, hazard ratio) should be supported by providing confidence intervals and p values.

 

Review article

 

Review articles are accepted by invitation only. Manuscripts prepared by experts who have extensive knowledge in the field and whose knowledge has been projected to the literature as publications and citations will be evaluated. Review articles should be prepared concerning the latest clinical progress on a piece of information or a subject in a format which explains, discusses, evaluates and guides future studies. Review articles should include a title and an unstructured abstract of a maximum 250 words (Turkish abstract is not mandatory for authors submitting outside Turkey). At least 3, at most 6 keywords, concordant with MeSH vocabulary terms prepared by the National Library of Medicine (NLM) should be included. Title, abstract and keywords should be written in both Turkish and English languages (Turkish is not mandatory for authors submitting outside Turkey). With regard to the content of the manuscript, sub-headed main-text, references and tables-figures-images should be included. Total word count of a review article should not exceed 5000.

 

Case Report

 

Our journal reserves a limited space for case reports. Only interesting and informative case reports which are about rare diseases which are difficult to diagnose and treat or which suggest a new method, or include new information which cannot be found in the literature, will be published. A title and an unstructured abstract of maximum 200 words should be included in each case report. At least 3, at most 6, keywords concordant with MeSH vocabulary terms prepared by the National Library of Medicine (NLM) should be included. Title, abstract and keywords should be written in both Turkish and English languages (Turkish abstract is not mandatory for authors submitting outside Turkey). The main text should include Introduction, Case Report, Discussion, Conclusion, References and Tables-Figures-Images sections. Total word count should not exceed 1500. Case reports should not include more than 10 references.

 

Editorial Comment

 

Editorial Comments should include short discussion and presentation of a research article published in the journal. Editorials are written by the distinguished authors in the field who is invited by the editors. Editorials should be written in English with a maximum of 1500 words and 25 references.

 

Letter to the Editor

 

This type of manuscript discusses the importance, missing parts or an overlooked structure of a previously published article. Authors can also submit their comments to the editor on a subject which may be in the reader’s field of interest especially on educational cases, in the Letter to the Editor form. Maximum reference number is 10 and no titles of sub-headings are required. A Letter to the Editor should not exceed 1000 words. Volume, year, issue, page numbers, title and author names of the article mentioned in a Letter to the Editor should be stated clearly.

 

Scientific Letter

 

Manuscripts with prior notification characteristics announcing new, clinically important scientific developments or information are accepted as Scientific Letters. Scientific Letters should not include sub-headings and should not exceed 1500 words. The number of references should be limited to 15 and number of tables or figures should be limited to 2.

 

Education: Results of recently concluded research and conclusive information used in academic education and clinical practice are presented in detail in this type of manuscripts. Title should be given in both Turkish and English languages (Turkish is not mandatory for authors submitting outside Turkey). With regard to the content of the manuscript, sub-headed main-text, references and tables-figures-images should be included. Total word count should not exceed 5000 and total reference number should be limited to 50.

 

Author names, institution details and contact details, should not be included in the submitted document. These details should be filled in the relevant sections in the online manuscript submission system. All tables, figures, graphs and images should be visibly numbered within the article text and patient, physicians and institution names should be blinded. For microscopic figures, in addition to explanatory information, zoom levels and coloring techniques should also be stated. Line drawings should be done in a professional manner and, in pictures showing a patient’s face, patient name and eyes should be covered so that the identity of the patient is not revealed. All images should be in high resolution at minimum 300 dpi. Lines with sufficient thickness should be used in graphs, thus preventing possible losses if resizing is necessary. Widths of images should be either 9 or 18 cm. Line drawings prepared by professionals are more appropriate. Gray tones should not be used in figures. Used abbreviations should be explained below each image in alphabetical order. Roman numerals should not be used in table and figure headings and sub-texts. Roman numerals should be avoided while numbering the Tables and Figures, or while identifying the tables in the text. Decimal fractions in the text, tables and figures should be separated by decimals points in sections in English and commas in sections in Turkish. In particular, tables should be explanatory for the text and should not duplicate the data given in the text.

 

References should be numbered in the order of citation in the main text (Vancouver style). Only published studies or studies accepted for publication should be cited. Abbreviations of journal titles should be done in accordance with journal abbreviations used in Index Medicus. For publications with 6 or fewer authors, a list of all authors is required, for publications with 7 or more authors, the first 6 authors should be listed, followed by “et al”. Reference styles and punctuations should be in accordance with the examples below.

 

Periodicals: Mackness MI, Mackness B, Durrington PN, Fogelman AM, Berliner J, Lusis AJ, et al. Paraoxonase and coronary heart disease. Curr Opin Lipidol 1998; 9(2): 319-24.

 

Book chapters: Gary B. Green Peter M. Hill Approach To Chest Pain. In Judith E. Tintinally, MD, MS, Editor. Emergency Medicine. 6th ed. New York: McGraw-Hill; 2004.p.333-43.

 

Personal author(s): Cohn PF. Silent myocardial ischemia and infarction. 3rd ed. New York: Marcel Dekker; 1993. Editor(s) as author(s): Norman IJ, Redfern SJ, editors. Mental health care for elderly people. New York: Churchill Livingstone; 1996.

 

Article presented in a meeting: Bengisson S. Sothemin BG. Enforcement of data protection, privacy and security in medical informatics. In: Lun KC, Degoulet P, Piemme TE, Rienhoff O, editors. MEDINFO 92. Proceedings of the 7th World Congress on Medical Informatics; 1992 Sept 6-10; Geneva, Switzerland. Amsterdam: North-Holland; 1992.p.1561-5.

 

Scientific or technical reports: Smith P. Golladay K. Payment for durable medical equipment billed during skilled nursing facility stays. Final report. Dallas (TX) Dept. of Health and Human Services (US). Office of Evaluation and

 

Inspections: 1994 Oct. Report No: HHSIGOE 169200860.

 

Dissertation: Kaplan SI. Post-hospital home health care: the elderly access and utilization (dissertation). St. Louis (MO): Washington Univ. 1995.

 

Articles in electronic formats: Morse SS. Factors in the emergence of infectious diseases. Emerg Infect Dis (serial online) l995 Jan-Mar (cited 1996 June 5): 1(1): (24 screens). Available from: URL: http:/ www.cdc.gov/ncidodlElD/ cid.htm.

 

Extensive information on manuscript submission and evaluation process is available at www.erciyesmedj.com. The Editorial Office or the Publisher can be contacted for further questions using the contact details below.

 

Editorial Office: M. Hakan Poyrazoğlu
Address: Erciyes Üniversitesi Tıp Fakültesi Dekanlığı, Erciyes Tıp Dergisi Bürosu, Talas, Kayseri, Turkey
Phone: +90 352 437 49 01
Fax: +90 352 437 52 85
E-mail: erciyesmedj@gmail.com

 

Publisher: AVES
Address: Büyükdere cad. 105/9 34394 Mecidiyeköy, Şişli, İstanbul, Turkey
Phone: +90 212 217 17 00
Fax: +90 212 217 22 92
E-mail: info@avesyayincilik.com

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