ISSN: 2149-2247 | E-ISSN: 2149-2549

Instructions For Editors

Instructions for Editors
November 06, 2020

Editor roles and responsibilities
Editors of the Erciyes Medical Journalare responsiblefor assessing the scope and quality of each submitted manuscript and making a recommendation based on the peer review results. The editorial board is collectively responsible for ensuring that the journal publishes high-quality research. One the most important tasks of an editor is to decide whether a manuscript merits publication in Erciyes Medical Journal.

Submission, screening, and editorial assignment
Manuscripts are submitted to Erciyes Medical Journal through an online system and the entire editorial process of manuscript review is conducted using the journal’s online manuscript tracking system. When a manuscript is submitted for publication, the manuscript is checked by the journal’s editorial office to ensure that the files are complete and that the relevant metadata are in order. Once this screening phase is complete, manuscripts are then assigned to a senior editorial board member, either the editor-in-chief, or one of a select team of associate/section editors. Any manuscript found to be unsuitable may be rejected immediately. The membership of the editorial board is provided on each journal’s website.

Acceptable articles are sent to editors for formal peer review. Please refer to the Erciyes Medical Journal peer review flow chart at the end of this section.

Management of articles
Manuscripts are managed through an online system. Editors receive an email when they are invited to assess a new manuscript.

The Erciyes Medical Journal team assigns manuscripts based on an editor’s field of study and current workload. Editors should be comfortable with the topic of the manuscript, but an in-depth understanding is not essential; it is the role of the peer reviewers to assess the technical details. However, if an editor finds that the content of a manuscript falls wholly outside their area of expertise, they should decline the assignment. Although we select our editors carefully, if an editor observes even the appearance of a conflict of interest (e.g., they work at the same institution as one of the authors or are working on a competitive project), they should withdraw.
On receiving a manuscript, editors should ascertain if it is potentially suitable for publication. They should consider whether the article suits the scientific scope of the journal, as well as the basic quality of the article. Submissions failing this evaluation should be rejected immediately. All other articles should be sent for formal peer review.

Recruiting peer reviewers
Editors should invite at least two reviewers to assess the manuscript. We encourage editors to invite reviewers of their choosing. The web page of Erciyes Medical Journal (www.erciyesmedj.com) may also provide reviewer suggestions.
There are many important factors to consider when selecting a peer reviewer:
Are they impartial?

  • Reviewers should not work at the same institution as any of the authors, or have an active or recent collaboration with any of the authors. Avoid using any referees whom the authors have requested not be invited. If a potential conflict of interest is detected, a different reviewer will be requested.

     Are they qualified?
Reviewers should have significant experience in the relevant field. Editors can assess a reviewer’s experience by looking at their publication history. Acceptable reviewers may range from post-doctoral researchers through emeritus professors. Finding peer reviewers is not always easy, as appropriate candidates may not have the time to accept your invitation.

  • Searching for key terms in abstracting and indexing services is one way to find referees.
  • We also suggest browsing a manuscript’s reference list to discover researchers working on similar topics.
  • Editors may choose reviewers from their existing academic network.
Making a decision

Each reviewer, having read and assessed the manuscript, will provide a report with one of the following recommendations:

  • Accept
  • Minor revision
  • Major revision
  • Reject

The editor’s decision depends on the reviewer reports and their own evaluation of the manuscript. The editor must have at least two reviewer reports before making a final decision. Based on the editor’s assessment and the reviewer suggestions, one of the following decisions will be logged into the system:

  • Accept: The reviewers find no fault and the manuscript is suitable for publication in its current state.
  • Minor revision: The manuscript could be improved to make it more suitable for publication and the editor invites the authors to revise and resubmit.
  • Major revision: The editor believes they require reviewers’ expertise to assess needed changes.
  • Reject: The manuscript is unsuitable for publication in the Erciyes Medical Journal.

Assessment of the reviewers’ recommendations and evaluation of a manuscript is not always straightforward. If a majority of reviewers suggest rejection of a manuscript, then it must be rejected. However, if even one reviewer notices a fundamental technical flaw and suggests rejection, it can warrant rejection of a manuscript despite positive recommendations from the other reviewers.
The Erciyes Medical Journal publishes original works; therefore, replicative or highly derivative work should be rejected. The perceived importance and potential impact of a manuscript should not be a primary cause for rejection, though papers should present original research and add to scientific understanding.
If the reviewers raise insurmountable problems, for example, if the experiments are critically flawed or the results have been presented previously, then the editor should reject the manuscript.

Confidentiality
All manuscripts should be kept completely confidential. Editors may not use any of the insights until after publication.
The Erciyes Medical Journal uses a double-blind approach to peer review: Reviewers do not know the authors’ names and the authors do not know the reviewers’ names.

Publication ethics
The Erciyes Medical Journal editorial office checks manuscripts and the publication record of the authors for plagiarism and other types of research misconduct.
If an editor becomes aware of any ethics issues related to a manuscript, including plagiarism, authorship disputes, duplicate or redundant submission, or manipulation of data and figures, they should contact the editorial office of the journal at [email protected].

Peer review
All research articles, brief reports, review articles, case reports, and history of medicine articles published in the Erciyes Medical Journal undergo full peer review by independent editors and reviewers.
Letters to the editor and, when applicable, images, are usually assessed by the editor who handled the original article and that editor will decide whether to publish the new article. In some cases, they will make this decision after having consulted peer reviewers.

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